Last Revised 7/24/99
Adoption from China requires the prospective adoptive parents to assemble a variety of documents. These include certified birth certificates, marriage certificates, and divorce decrees among others. These can be obtained from the State Vital Records agency and authenticated by the Secretary of State of that state.
There is a service called "VITAL CHECK" that can obtain your Vital Records for you. They are a bit expensive, but they get the job done. Their number is: 1-800-669-8309 and their webpage address is: http://www.vitalchek.com
No matter where you order your Vital Record from, be sure to ask for a "certified original" of your Vital Record. Many states also require a "live signature" on your records. Ask your Sec. of State's office for their requirements.
ALWAYS mention which country you are adopting from on every request. Always include a daytime phone and always include a Prepaid Mailer with all your requests.
If you live in a state that requires county authentication of your documents, please be aware of the county in which your notary was registered. It may be different than the county you believe. Check with the notary! This will save you extra steps.
These addresses and phone numbers have been assembled from a variety of sources. They are accurate to the best of my knowledge. If you find that some of this information is incorrect, please help us by sending corrections and updates to: Laura Morrison at laura_morrison@bigfoot.com
Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, District of Columbia, Florida, Georgia, Guam, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Puerto Rico, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming, Born Overseas to American Parents
Alabama Alabama Center for Health Statistics (updated 8/98) Department of Public Health PO Box 5625 Montgomery, AL 36103-5625 334-206-5418 Fee: $12/doc, $4 for 2nd copy of same doc Check to "Department of Public Health" DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE Secretary of State (updated 6/99) State Capitol 600 Dexter Ave., Rm. E 204 Montgomery, AL 36104 334-242-7210 or 800-274-8683 Fee: $5/doc, Check to "Secretary of State"
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Bureau of Vital Statistics Dept. of Health and Social Services PO Box 110675 Juneau, AK 99811-0675 907-465-3038 Ask for Terry Fee: $10/doc, $10/Attestation for each type of doc (i.e. If you needed 2 cys of your birth certificate, it would be $20 plus $10 for the attestation for both, equaling $30) Check to "State of Alaska" Office of the Lieutenant Governor 120 Forth Street State Capitol Building 3rd Floor Juneau, AK 99801 907-465-3520 Fax: 907-463-5364 Fee: $2/doc, Check to "State of Alaska"
Arizona Vital Records Section Department of Health Services Office Address: 2727 West Glendale Avenue Mailing Address PO Box 3887 Phoenix, AZ 85030 602-255-3260 Fee: $9/doc, CERTIFIED CHECK OR MONEY ORDER to "Office of Vital Records" you must also include xerox of picture ID Secretary of State (updated 5/99) 1st Floor, Suite 103, State Capitol 1700 W. Washington Phoenix, AZ 85007-2808 Attn: Alice Guzman 602-542-4285 Fee: $3/doc, Check to "Secretary of State" http://www.sosaz.com/
Arkansas Division of Vital Records (updated 11/97) Department of Health, Slot 44 4815 West Markham Street Little Rock, AR 72205 501-661-2336 Office open: 8AM-3PM Fee: $5/doc, Check to "Vital Records" http://www.state.ar.us Secretary of State 256 State Capitol Building Little Rock, AR 72201 Attn: Corporation 501-682-3409 Fee: $5/Certification, $10/Apostille Check to "Secretary of State" http://www.sosweb.state.ar.us/
California Office of Vital Records 304 S Street Sacramento, CA 95814 916-445-2684 (recording) Fee: $12/doc (for 16-20 wks processing time) Check to "Office of Vital Records" You can also charge it for $7 additional fee (for 3 wks processing time) Fax: 1-800-858-5553 http://www.dhs.cahwnet.gov/ As of 7/99, California prefers you obtain your vital records from the county. Office of the Secretary of State (current 6/99) Notary Public Division Office Address: 1500 11th St., Second Floor; Sacramento, CA 95814 Mailing address PO Box 942877; Sacramento, CA 94277-0001 916/653-6814 Fee: $20/doc, Check to "Secretary of State" If you come in person, you also pay $6 per different notary "expediting fee" http://www.ss.ca.gov/
Colorado Vital Records Section Department of Health 4300 Cherry Creek Drive South Denver, CO 80222-1530 303-756-4464 Fee: $15 first copy/$6 for additional copies Check to "Vital Records" Secretary of State Suite 200, 1560 Broadway Denver, CO 80202 Attn: Elections Division 303-894-2680 ext 1 (Believe me) Fee: $2/doc, Check to"Secretary of State"
Connecticut Vital Records Department of Health Services 150 Washington Street Hartford, CT 06106 860-509-7897 Fee: $5.00 Secretary of the State (updated 1/99) Attn: Authentications 30 Trinity Street Hartford, CT 06106 860-509-6135 Fee: $5/doc, Check to "Secretary of the State" Regular documents are $20 each, but adoption paperwork is only $5 each
Delaware Office of Vital Statistics (updated 3/97) Jesse Cooper Building Room 144 Federal & William Penn Streets Dover, DL 19901 302-739-4721 Open: 8AM-4:20PM Fee: $6/1st copy, $4 each additional copy of same doc Check to "Vital Statistics" DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE Secretary of State (updated 4/99) Division of Corporations Federal Street Dover, DE 19901 Attn: David Krauss 302-739-6479 Fee: $2/doc, Check to "Delaware Secretary of State"
District of Columbia Vital Records Office (updated 5/99) 825 N. Capitol Street, NE Washington, DC 20002 202-442-9009 8:30AM - 3:30PM Fee: $18 for form needed for adoption (be sure to tell them you need it hand-signed) Check to "DC Treasurer" Marriage Certificates from: District of Columbia Superior Court Marriage Bureau 500 Indiana Avenue, NW Room 4485 Washington, DC 20001 Notary Commissions and Authentications Section (updated 10/98) One Judiciary Square 441 4th Street, NW Room 1C090 Washington, DC 20001 202-727-3117 Open 9AM - 1PM Fee: $10/doc, Check to "DC Treasurer"
Florida Vital Statistics (updated 7/99) 1217 N. Pearl St. Jacksonville, FL 32202 Attn: Patricia Hasan 904-359-6932 or 6934 904-359-6900 for recording Office Hours: 8AM-5PM Fee: regular birth certificates are $9 in FL, but the exemplified copies are $29 for the first one, $14 for the 2nd., You must request an "exemplified" copy of your birth certificate for adoption purposes $5 Marriage & Divorce (takes 3-4 wks); Rush service: add $14.50 PLUS one must include a separate check for $10 payable to Secretary of State, for each copy. This is for the notary verification. Make the check to "Office of Vital Statistics" Secretary of State (updated 5/99) Bureau of Notaries Division of Elections Room 1801, The Capitol Building Tallahassee, FL 32399-0250 850-413-9732 or 850-921-5268 Fee: $10/doc for birth, marriage or divorce State Sealed certificate, $10/doc for APOSTILLED birth certificates, $20/doc for APOSTILLED Marriage & Divorce certificates Money Order or Cashier's Check to "Florida Department of State" http://election.dos.state.fl.us/notaries/notproc7.htm FL also has branch offices: Tampa: 1313 Tampa Road, room 712
Georgia Vital Records Unit (updated 3/97) Department of Human Resources 47 Trinity Avenue SW, Room 217-H Atlanta, GA 30334-5600 404-656-4900 or 7456 Fax: 404-524-4278 Office Hours: 8AM-4:45PM Fee: $10/1st copy, $5/each additional cy of same doc MONEY ORDER or CASHIER'S CHECK to "Vital Records Service" For $5 extra you can fax the request and pay by credit card Divorce certificates are available from the County, not Vital Records DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE FOR STATE SEALS: Secretary of State Elections Division Suite 1104, West Tower 2 Martin Luther King Jr. Dr, SE Atlanta, GA 30334 Att: Sue Moreland 404-656-2852 Fee: $10/doc, Check to "Secretary of State" FOR APOSTILLES: (for countries which signed the Hague agreement) Notary Division 1875 Century Boulevard, Suite 100 Atlanta, GA 30345 404-327-6023 http://www.gsccca.org/notary Fee: $3/apostille, check or money order to "GSCCCA"
Guam Office of Vital Statistics (updated 12/98) Dept of Public Health and Social Services Government of Guam PO 2816 Agana, Guam 96910 671-734-4589 Fee: $5, Check to "Treasurer of Guam" Lt. Governor Authentication Office ATTN:Sandra Marlow Lt. Governor's Chambers RJB Complex Adelup, Guam 96932 671-475-9211 Fee: -0- NOTHING, Free!
Hawaii Vital Records Section (updated 2/99) State Department of Health PO Box 3378 Honolulu, HI 96801 808-586-4533 Fee: $10/1st doc, $4/additional copies, Check to "Hawaii State Department of Health" All documents except those that are to be APOSTILLED, must go to the Circuit Court before going to the Lieutenant Governor's office: Circuit Court of the First Circuit (updated 5/99) Legal Documents Section 777 Punchbowl Street Honolulu, HI 96813 Attn: Elsie 808-539-4301 Fee: $3/doc Company Check or Money Order to "Chief Clerk First Circuit Court" Office of the Lieutenant Governor (updated 5/99) 415 South Beretania Street Honolulu, HI 96813 808-586-0255 Fee: $1/doc, Check to "Office of the Lieutenant Governor"
Idaho Vital Statistics Unit Department of Health and Welfare 450 West State Street Statehouse Mail Boise, ID 83720-9990 208-334-5988 Secretary of State (updated 7/98) Office Address: 700 W Jefferson, Room 203; Boise ID 83702 Mailing address: PO Box 83720; Boise ID 83720-0080 208-334-2300 Fax: 208-334-2282 Fee: $10/doc, Check to "Secretary of State" http://www.idsos.state.id.us
Illinois Division of Vital Records (updated 9/98) Department of Public Health 605 West Jefferson Street Springfield, IL 62702-5097 217-782-6553 Fee:$15 for 1st cy, $2 each additional copy check to "Illinois Department of Public Health" http://www.idph.state.il.us/ Illinois Secretary of State Index Department 111 E. Monroe Springfield, IL 62756 217-782-7017 Fee: $2/doc, Check to "Secretary of State" Secretary of State - Chicago Branch 17 N. State Street, Suite 1137 Chicago, IL 60602 312-793-3380 (main office) 312-814-2067 (certifications) Hours: 9-11:30AM and 1-3:30PM Fee: $2/doc, Check to "Secretary of State"
Indiana Indiana State Dept of Health (updated 5/99) Office of Dept of Vital Records 2 North Meridian Street Indianapolis, IN 46204 317-233-2700 (Recording) fee: $6 for 1st cy/$1 for each additional, check to "Indiana State Dept of Health" NOTE: Indiana requires you to get birth records from Vital Records or they will NOT State Seal them Marriage certificates are available from the County Clerk in the county where the marriage license was obtained. Secretary of State (updated 1/99) Room 201 Statehouse 200 West Washington Street Indianapolis, IN 46204 317-232-6531 Fee: $0 per document - FREE!
Iowa Vital Records Section (updated 9/97) Department of Public Health Lucas Office Building 321 East 12 Street Des Moines, IA 50319 515-281-5871 Fee: $10/doc, Check to "Department of Public Health" NOTE: Iowa prefers you get all Vital Records from the Main Office in Des Moines, NOT at the County Clerk's office. This way, they can walk your record over to the Secretary of State's office for the State Seal Secretary of State 1305 Walnut Street 2nd Floor Des Moines, IA 50319 515-281-5204 Fax: 515-242-5952/5953 Fee: $5/doc, Check to "Secretary of State" http://www.sos.state.ia.us/
Kansas Office of Vital Statistics 900 SW Jackson Street Topeka, KS 66612-2221 785-296-1400 Fee: $10 for 1st copy/$5 each additional Check to "Vital Statistics" Secretary of State (updated 5/99) 300 SW 10th Street, Room 231 2nd Floor, State Capitol Topeka, KS 66612 Attn: Georgia 785-296-4564 Fax: 785-291-3051 Fee: $5/doc, Check to "Secretary of State"
Kentucky Office of Vital Statistics (updated 10/97) Department for Health Services 275 East Main Street Frankfort, KY 40621 502-564-4212 Fee: $9/doc, $5 extra handling fee for Credit Card DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE Secretary of State (updated 5/99) Corporate Records Attn: Pat McLean 700 Capitol Building, Rm 156 Frankfort, KY 40601 502-564-7330 Fee: $5/doc, Check to "KY State Treasurer"
Louisiana Vital Records Registry (updated 7/99) Office of Public Health Office Address: 325 Loyola Avenue; New Orleans, LA 70112 Mailing Address: PO Box 60630, New Orleans, LA 70160-0630 504-568-8353 Fax: 504-568-5391 $15.00 per copy for birth certificate $5.00 per copy for marriage certificate Secretary of State PO Box 94125 Baton Rouge, LA 70804 504-342-4479 Fax: 504-342-5577 Fee: $10/doc, Check to "Secretary of State"
Maine Office of Vital Records (updated 11/97) Human Services Building 11 State House Station Augusta, ME 04333 207-287-3181 Fee: $10/doc, Check to "Treasurer of the State of Maine" Department of Secretary of State Notary Public Division 101 State House Station Augusta, ME 04333-0101 207-287-4181 Fee: $10/doc, Check to "Secretary of State" http://www.state.me.us/sos/sos.htm
Maryland Division of Vital Records (update 4/99) Department of Health and Mental Hygiene 6550 Reisterstown Road Baltimore, MD 21215-0020 410-764-3038 Fee: $6/doc, Check to "Division of Vital Records" http://www.dhmh.state.md.us/html/vitalrec.htm DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE Secretary of State (updated 5/99) Office Address: 16 Francis Street; Jeffrey Building, 1st Floor Annapolis, MD (right off State circle) Hours: 8:30a-1:00p and 2:00pm-4:00pm Mailing address Certification Desk; State House; Annapolis, MD 21401 410-974-5521 ext 460 Fee: $5/doc, Check to "Secretary of State" http://www.sos.state.md.us/sos/admin/html/certif2a.html
Massachusetts Massachusetts Registry of Vital Records and Statistics 470 Atlantic Avenue, 2nd Floor Boston, MA 02210-2224 617-753-8600 Fee: $11/doc, Check to "Registry of Vital Records" Secretary of the Commonwealth (updated 1/99) Commissions Office 1 Ashburton Place Room 1719 Boston, MA 02108 617-727-2836 Fee: $3/doc, Check to "Commonwealth of MA"
Michigan Michigan Department of Community Health (updated 7/99) Office of the State Registrar PO Box 30195 Lansing, MI 48909 517-335-8000/8656/8666 Fee: $13 for the first copy, $4 for extra copies of birth, death, marriage, divorce. If you need the Great Seal, add $3 for each copy. Check to "State of Michigan" http://www.mdch.state.mi.us/PHA/OSR/VITALREC.HTM No shipping/handling charges if you order by mail. $5 regular mail, $19 Federal Express if you order by fax (517-321-5884). You can use VISA, MC for fax orders but not for mail orders. Address for 2-3 weeks service: Secretary of State Treasury Building, 1st Floor 430 W. Allegan St Lansing, MI 48918 517-373-2510 Fax: 517-373-0727 Fee: $1/doc, Check to "State of Michigan" Address for 1 week service: Office of the Great Seal Michigan Historical Center, First Floor 717 W. Allegan Lansing, MI 48915 (517) 373-2531 You must include a prepaid ExpressMail envelope to use this service Fee: $1/doc, Check to "State of Michigan" http://www.sos.state.mi.us/greatse/authentication/apostill.html
Minnesota Section of Vital Statistics (updated 2/99) Department of Health 717 Delaware Street SE PO Box 9441 Minneapolis, MN 55440 612-676-5120 Fee: $14/1st cy, $8/each addt'l cy Check to "Minnesota Department of Health" $5 extra handling fee for charge card http://www.health.state.mn.us/divs/chs/data/birth_phon.> Secretary of State (updated 4/99) 180 State Office Bldg. 100 Constitution Ave St. Paul, MN 55155-1299 651-296-2803 Fax: 651-297-5844 Fee: $5/doc, Check to "Secretary of State" http://www.sos.state.mn.us/
Mississippi Vital Records State Department of Health 2423 North State Street Jackson, MS 39216 601-576-7981 Fee: $12 for long form needed for adoption Secretary of State (updated 2/99) ATTN: Nan 202 N. Congress 6th Floor Jackson, MS 39201 601-359-1615 Fax: 601-354-8243 Fee: $2/doc, check to "Secretary of State" http://www.sos.state.ms.us/
Missouri Bureau of Vital Records Department of Health PO Box 570 Jefferson City, MO 65102 573-751-6387 Secretary of State (updated 2/98) Commission Division Office Address 600 W. Main, Room 367; Jefferson City, MO 65101 Mailing Address PO Box 784; Jefferson City, MO 65102 573-751-4756 Fee: $10/doc, Check to "State Director of Revenue" http://mosl.sos.state.mo.us/index.html
Montana Bureau of Records and Statistics (updated 5/99) Department of Health and Environmental Sciences Helena, MT 59620 406-444-2614 Fee: $5/birth certificate Secretary of State (updated 5/99) Mike Cooney Room 225, State Capital PO Box 202801 Helena, MT 59620-2801 406-444-2034 Fax: 406-444-3976 TDD: 406-444-3976 Fee: $2/doc
Nebraska Bureau of Vital Statistics (updated 3/97) Department of Health 301 Centennial Mall South PO Box 95007 Lincoln, NE 68509-5007 402-471-2871 Fee: $10 for birth certificates, $9 for divorce decrees Secretary of State State Capitol, Suite 1305 PO Box 95104 Lincoln, NE 68509 402-471-2558 Fax: 402-471-4429 Fee: $10/doc, check to "Secretary of State"
Nevada Division of Health-Vital Statistics Capitol Complex 505 East King Street Carson City, NV 89710 775-885-4480 Secretary of State (updated 7/99) Capitol Complex 101 N. Carson St. #3 Carson City, NV 89701-4786 775-684-5708 Fax: 775-684-5725 Fee: $20/doc, Check to "Secretary of State" Turnaround time is 5-10 days! You can expedite For an additional $25 per document http://www.sos.state.nv.us/
New Hampshire Bureau of Vital Records Health and Human Services Building 6 Hazen Drive Concord, NH 03301 603-271-4654 Fee: $10/doc New Hampshire Dept. of State Statehouse, Rm 204 107 N. Main St. Concord, NH 03301 Attn: Jinx 603-271-3242 Fee: $5/doc
New Jersey Bureau of Vital Statistics (updated 4/99) Department of Health Office Address: South Warren and Market Streets, CN 370 Mailing Address: PO Box 370 Trenton, NJ 08625 609-292-4087 FAX: 609-392-4292 Fee: $4/1st doc, $2/each addt'l for regular processing, additional $22.75 for fax service *takes 8-10 weeks unless you fax them* FAX requests are processed in 4 days! You can request up to 3 different documents by fax (copies count as 1 document) You need to include a major credit card #, a day time phone #, and all the pertinent information for your request NOTE: New Jersey requires you to get marriage and birth records from Vital Records or they will NOT State Seal them Office of Secretary of State (updated 5/99) Division of Commercial Recording Office Address 820 Bear Tavern Road; West Trenton, NJ 08628 Hours: 9AM-1PM and 2-4:30PM Mailing Address: PO Box 452; Trenton, NJ 08625; Attn: Notary Section 609-530-6421 (main) 1-800-669-8309 609-292-2121 (charge) Fee: $25/doc or $35/doc for "expedited" service Check to "State Treasurer" http://www.state.nj.us/treasury/revenue/dcr/dcrpg1.html
New Mexico Vital Statistics New Mexico Health Services Division 1180 St Francis Drive Santa Fe, NM 87503 505-827-2338 Secretary of State (updated 1/99) State Capitol, Room 420 Santa Fe, NM 87503 505-827-3600 Fax: 505-827-3634 Fee: $3/doc, Check to "Secretary of State" All orders processed within 24 hours
New York Vital Records Section Department of Health Empire State Plaza, Tower Building Albany, NY 12237-0023 518-474-3075 For New York City: (updated 3/98) Bureau of Vital Records Department of Health of New York City 125 Worth Street New York, NY 10013 212-788-4520 or 4500 Fax: 1-800-908-9146 Fee: $15 per Birth Certificate, Money Order to "New York City Department of Health" Ask For "Vault Copy Long Form with Letter of Exemplification" Get Marriage Records through city clerk's office in borough where license was issued NOTARIZED DOCUMENTS AND NY CITY VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE The address for NY City County authentications: (current 6/99) New York County Clerk/Notary Section 60 Centre Street New York, NY 10007 212-374-8589 Fee: $3/doc, MONEY ORDER to "New York County Clerk" Secretary of State (updated 7/99) Certification Unit 123 William Street, 19th Floor New York, NY 10038 212-417-5684 Fee: $10/doc, MONEY ORDER to "Secretary of State" or Miscellaneous Records (updated 3/99) Department of State 41 State St. Albany, NY 12231 518-474-4770 Fee: $10/doc, MONEY ORDER to "Secretary of State" http://www.dos.state.ny.us/
North Carolina Vital Records Section (updated 6/99) 1903 MSC (Mail Service Center) Raleigh, NC 27699-1903 919-733-3526/3000 Fee: $10/1st copy, $5/each addt'l Expedited Service: (use credit card) $38.50 for first document and $20.00 for each after from Vital Records. As of 7/99, North Carolina no longer requires documents to be county certified! Note: Notarized Documents must have embossed seal with County and State on seal - some notaries have incorrect seal NC Secretary of State Authentication Division 300 N. Salisbury Street Raleigh, NC 27603-5909 Attention: Bernice Pruitt 919-733-3406 Fee $10/doc, check to "Secretary of State
North Dakota Division of Vital Records (updated 9/97) State Capitol 600 East Boulevard Avenue Bismark, ND 58505 701-328-4508 Fee: Birth Cert: $7 for 1st cy, $4 for additional cys of same record Marriage Cert: $5 for 1st cy, $2 for additional cys of same record Check to "Vital Records" Secretary of State (updated 6/99) 600 E. Blvd Ave, Dept 108 Bismark, ND 58505-0500 701-328-2900 Fax: 701-328-1690 Fee: $10/document, check to "Secretary of State"
Ohio Division of Vital Statistics Department of Health G-20 Ohio Department Building 65 South Front Street Columbus, OH 43266-0333 614-466-2531 Note: You can also get a certified copy from your county health dept DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE Secretary of State (updated 7/99) Elections Division 180 E. Broad St. 15th Floor Columbus, OH 43266-0333 Attn: Vera Clark 614-466-2655 Fax: 614-544-0649 Fee: $5/doc, Check to "Ohio Secretary of State"
0klahoma Vital Records Section Department of Health 1000 Northeast 10th Street PO Box 53551 Oklahoma City, OK 73152 405-271-4040 DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE Oklahoma Secretary of State (updated 3/97) Certifications Office State Capital Building 2300 N. Lincoln Blvd., Room 101 Oklahoma City, OK 73105 405-521-3911 $20/doc, CASHIERS CHECK OR MONEY ORDER to "Secretary of State"
Oregon Oregon Vital Records (updated 4/99) Office address: 800 NE Oregon St. #205 Portland OR 97232 Mailing address: PO Box 14050 Portland OR 97293 503-371-4095 $15/1st doc, $12/ea. addt'l. Expedite with Cred Card, next day, addt'l $10 Make Cashiers check out to Oregon Health Division Secretary of State (updated 7/98) Notary Public - Authentication Corporation Division Suite 151 Public Service Building Salem, OR 97310 503-986-2200 Fax: 503-373-7414 Fee: $10/doc http://www.sos.state.or.us/corporation/notary/ntryauth.htm
Pennsylvania Division of Vital Records (updated 1/99) Department of Health Central Building 101 South Mercer Street PO Box 1528 New Castle, PA 16103 724-656-3100 or 724-656-3143 Normal processing time - 6 weeks from date check is cashed http://www.health.state.pa.us Department of State (current 6/99) 303 North Office Bldg. Harrisburg, PA 17120 717-787-5280 Fee: $15/doc, Check to "Commonwealth of Pennsylvania"
Puerto Rico Demographic Registry (updated 1/99) Department of Health PO Box 11854 Fernandez Juncos Station San Juan, PR 00910 787-728-7980 Secretary of State Department of State Box 3271 San Juan, PR 00902-3271 787-723-4334 787-725-7303
Rhode Island Division of Vital Records (updated 4/97) Department of Health 3 Capitol Hill, Room 101 Providence, RI 02908-5097 401-277-2811 Office open: 8:30AM-4:00PM Fee: $15/doc, $10/additional copies Check to "Rhode Island General Treasurer" Secretary of State 100 N. Main Street Providence, RI 02903 401-277-2357 Attn: Kristen Fee: $5/doc, Check to "Secretary of State"
South Carolina Office of Vital Records (updated 7/99) 2600 Bull Street Columbia, SC 29201 803-898-3630 or 3631 Fee: $17/doc, Check to "Vital Records" Expedited Service: (Credit Card) $22/document Secretary of State Edgar Brown Building 1205 Pendleton Street Columbia, SC 29201 803-734-2512 or 2119 Fee: $2/doc, Check to "Secretary of State"
South Dakota Vital Records Center for Health Policy and Statistics (updated 4/99) Department of Health 523 East Capitol Avenue Pierre, SD 57501 605-773-3355 Secretary of State 500 East Capitol Street, Suite 204 Pierre, SD 57501 605-773-3537 Fax: 605-773-6580
Tennessee Vital Records (updated 2/98) 421 5th Avenue North 1st Floor Central Services Building Nashville, TN 37247 615-741-1763 Fee: $10/doc, Check to "Tennessee Vital Records" DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE Secretary of State (updated 7/99) James K. Polk Building Suite 1800 Nashville, TN 37243-0306 615-741-3699 Fax: 615-741-5962 Fee: $2/doc, Check to "Secretary of State"
Texas Bureau of Vital Statistics (updated 11/98) Department of Health Office Address 1100 West 49th Street; Austin, TX 78756-3191 Mailing Address PO Box 12040; Austin, TX 78711-2040 512-458-7111 Fee: $11/birth certificate, check to "Bureau of Vital Statistics" http://www.tdh.state.tx.us/bvs/registra/certcop.htm Secretary of State Notary Public Division Office Address 1019 Brazos, B-13; Austin, Texas 78701 Mailing Address PO Box 12887; Austin, TX 78711-2887 512-463-5701 Fax: 512-475-2761 1-800-252-8683 Fee: $10/doc, Check to "Secretary of State" Expedited Service: $15/doc http://www.sos.state.tx.us Don't send original documents - send either photo copy of notary public's sig/stamp and/or vital records/county clerk's sig/stamp or a list of notary public/vital records/county clerk's names. They will send you the state certification forms to attach to the originals.
Utah Bureau of Vital Records Department of Health 288 North 1460 West PO Box 16700 Salt Lake City, UT 84116-0700 801-538-6105 Utah Lieutenant Governor's Office (updated 10/98) 210 State Capitol Building Salt Lake City, UT 84114 attn: Courteny 801-538-1040 801-538-1513 801-538-1977 Fax: 801-538-1557 Fee: $5 for vital records (birth/marriage certificates) $10 for all 'other' documents checks to "Lt. Governor" http://www.governor.state.ut.us/menu/html/document_certification.htm
Vermont Vital Records Section (updated 6/99) Department of Health Box 70 80 Main Street Burlington, VT 05402 802-863-7275 Fee: $7/document Office of the Secretary of State (updated 6/99) 26 Terrace St. Drawer 9 Montpelier, VT 05609-1103 Attn: Kathy Watters 802-828-2308 or 802-825-2363 Fee: $2/doc
Virginia Mrs. Linda Whitaker (updated 3/99) Department of Vital Records Third Floor James Madison Building Office Address 109 Governor's Street; Richmond, VA 23219 Mailing Address PO Box 1000; Richmond, VA 23208-1000 804-225-5000 Fee: $8/doc Ask for live signature Check to "State Health Department" Vital Records will walk your docs to Sec of State if you include fee for Sec of State and prepaid mailer for State to send back your docs Secretary of the Commonwealth (updated 4/98) Attn: Lois Hurst or Helen Payne Office Address Capitol Square; Old Finance Building; Richmond, VA 23219 Mailing Address PO Box 2454; Richmond, VA 23218 804-786-2441 Fee: $10/doc, Check to "Secretary of the Commonwealth" http://www.soc.state.va.us/index.htm
Washington Vital Records (updated 1/98) PO Box 9709 Olympia, WA 98507-9709 360-753-5936 Fee: $13/doc for 5 week turnaround Check to "Department of Health" Charge Card $23 for one day turnaround Nan Johnson (updated 4/99) Document Specialist Office of the Secretary of State State of Washington Legislative Building, 2nd Floor P.O. Box 40220 Olympia, WA 98504-0220 Telephone: (360) 902-4161 Fax: (360) 586-5629 email: nan@secstate.wa.gov Fee: $15/doc, Check to "Secretary of State"
West Virginia Office of Vital Registration (updated 3/09) Room 165, 350 Capital Street Charleston, WV 25301-3701 304-558-2931 fee: $5/doc for birth & marriage certificates after 1964 $12/doc for each State Seal Make two checks. One to "Vital Records" and one to "Secretary of State of WV" The people in the Vital Records office will walk your documents down to the Secretary of State office
Wisconsin Vital Records (updated 1/99) 1 West Wilson Street, Room 158 Madison, WI 53702 608-266-1374 Fee: Birth Cert= $12/1st cy, $2 each addt'l Marriage Cert=$7/1st cy, $2 each addt'l http://www.dhfs.state.wi.us/vitalrecords/ Secretary of State (updated 5/99) 30 W Mifflin St 10th Floor Madison, WI 53702 Phone: 608-266-8888 FAX: 267-6813 FAX Contact: 266-1437 Fee: $5/doc, Check to "Secretary of State" http://badger.state.wi.us/agencies/sos/authen.htm
Wyoming Vital Records Services (updated 4/99) Hathaway Building Cheyenne, WY 82002 307-777-7591 Fee: $12/doc, Cashier's Check or Money Order only For faster service and for the small fee of $27.75, you can fax all the pertinent info. Call: 307-635-4103 In that case, you have to provide a credit card#. Secretary of State (updated 7/99) State Capitol Building Cheyenne, WY 82002 307.777.5333 Fax: 307-777-6217 TTY: 307-777-5351 Fee: $3/doc Email: secofstate@missc.state.wy.us http://soswy.state.wy.us/
Born Overseas to American Parents Correspondence Section - Passport Office 1111 19th Street Suite 510 Washington, DC 20524 202-955-0307 Fee: $20/1st cy, $10/each addt'l Make check or money order out to: "Department of State" Your birth certificate is called a "DS-1350." Call first to get a handle on everything you need to send them. WARNING! They take 4-8 weeks to process your request!